SAP FICO IDoc Interface: Invoice Receipt to Accounting

Data Transfer from Logistics in an External System

The SAP R/3 Accounting components can accept data from invoice receipts posted in external logistic systems. The inbound IDoc ACLPAY01 from the RW interface is used for this purpose (refer to IDoc Interfaces for Data Transfer to the RW Interface).

Raw materials are sold on credit and the invoice receipt is posted in an external logistic system. The RW interface transfers the accounting-relevant data to the Accounting application components.

400100 Raw Material Purchase to 160000 Vendor Payables $100,000

154000 Input Tax to 160000 Vendor Payables $15,000

Data Transfer to Accounting in an External System

To transfer invoice receipt data from an SAP R/3 Logistics system to an external Accounting system, you use outbound IDoc ACLPAY01.

BODs

IDoc ACLPAY01 fulfills the Open Application Group (OAG) communication structure for the Business Object Documents (BODs) Load Payable (invoice receipt) and Confirm for the transfer of an invoice receipt to an accounting system.

• The outbound IDoc for Logistics can be transferred to the BOD structure. SAP does not convert IDocs into BODs; this service is provided by certified EDI and ALE partners.

• The inbound IDoc for Accounting can be provided with data through the BODs.

Preconditions and Requirements

Synchronisation of the outbound and inbound systems is mandatory; the same account assignment objects must exist in both systems during the data transfer.

Structure of IDoc ACLPAY01

For more information about the structure of ACLPAY01 and its documentation, proceed as described in Displaying IDoc Type and Segment Documentation.