Entering Texts FI General Ledger

You can enter explanatory accounting texts in each G/L account master record. In this way, you can store information such as the use of the account in your accounting system in the master record.

You can enter or alter these texts either when creating or changing a master record. When you are displaying a master record, you can only view the texts. You can print the text as a list for each chart of accounts, company code, or combination of the two (account assignment guide). For this choose Periodic processing ® Info system ® Report selection. You will find the account assignment guide under Lists ® Account.

You enter the texts as predefined text types. These are defined separately for the general data area and the company code-specific data area of the master record during system configuration. You can enter one text per account for each text type. The standard system contains the following text types:

• Account assignment information

• Accounting note

Entering Texts

To enter a text for a G/L account, proceed as follows:

1. When creating or changing a G/L account master record, select Extras
® Texts.

A window appears in which you can maintain texts. The system offers you all the text types available in that area of the master record.

2. Enter the key for the language in which you want to write the texts in the column marked Lng. In this window , you can enter a line of text for each text type.
3. If you want to enter a longer text, select one of the suggested text types by double-clicking on it.
4. Enter your text.
5. Select Goto
® Save and then Goto ® Back.

You return to the window which shows the text types. The first line of your text is shown.

6. Select Continue.

You return to the G/L account master record screen you started from. The system saves your entries when you save the master data for the account.