Account Number Assignment FI G/L

Standard charts of accounts are recommended in most countries. These are generally created so that the numbers of the accounts belonging to the same functional area begin with the same digits.

Bank, postal giro and cash account numbers begin with the digit 1 .

You use the account group in the chart of accounts to indicate this grouping principle. In addition to the field status, you can specify a number interval for each account group within which the account number of a master record - and therefore the account - must lie. This prevents typographic errors when you enter master records in the chart of accounts.

In our example for the account group Liquid funds, you would not only suppress certain fields and define others as required fields, you would also specify an interval for the account numbers. If you specify the number interval 100000 to 129999 for this account group, you must select account numbers for the master records from this interval. In our example, you could specify account number 101000 for the account Cash in the chart of accounts. Account number 10100 would be rejected as incorrect since it does not fall within the number interval of the account group Liquid funds.

The number intervals for G/L account master records can overlap. As a result, for master records that you do not want to assign to any special functional area, you can create a separate account group that has a number interval already contained in other number intervals.

You have the option of assigning alphanumeric account numbers. Account numbers can be up to ten characters long. You can reuse numbers from master records that have been deleted. The system ensures that account numbers are uniquely assigned. Always use account numbers of the same length. Using account number of varying lengths is not suitable for representing a hierarchy of accounts. Do not assign numbers that are both alphanumeric and numeric. The system pads purely numeric account numbers with zeroes from the left, and alphanumeric account numbers from the right.