General Ledger Documents in FICO

Definition

The G/L document contains the line items and is thus a record of the balances in the Flexible General Ledger. The G/L document is a view of the accounting document that contains all account assignments. The G/L document only contains the account assignments or dimensions that are needed for the Flexible General Ledger.

Use

When updating the Flexible General Ledger, you can split documents.

The purpose of document splitting is to transport account assignment objects into document items containing no account assignments. You could, for example, assign the the business area of the expense items to the payable items.

Line items are split, that is, a line from the accounting document is retrieved and several line items are updated in the Flexible General Ledger.

Example: Vendor invoice

Document items in the document entry (financial accounting document):

Posting key	Account	Business area	Amount/USD
40	300000	0001	40,00
40	300000	0002	60,00
31	Vendor A		100,00

Document items in the Flexible General Ledger after document splitting (G/L document):

Posting key	Account	Business area	Amount/USD
40	300000	0001	40,00
40	300000	0002	60,00
31	Vendor A	0001	40,00
31	Vendor A	0002	60,00

Previously, you were not able to keep any independent accounting units in the general ledger (such as fund, profit center) other than company code and business area. This is due to the fact that the profit center, for example, is stored in the cost item of an invoice receipt, but the profit center is no longer contained in the payable item (that is, in the reconciliation account). This is the result of the fact that a payable item is not created for each expense item. With an outgoing payment, the profit center is also no longer available. The profit center could thus not be used as a balancing unit.

This problem could be solved by providing the corresponding offsetting items with the desired account assignments. The offsetting items would thus have to be split based on the number of assignments. For example, the payable side of an invoice is split according to the account assignments on the expense or profit side. The G/L document would thus be expanded to include additional document items.

Constraints

Document splitting is a function that only works with G/L documents. It cannot be used for accounting or financial accounting documents.

Activities

The following functions are available in the Flexible General Ledger menu for G/L documents.

• Document display under Document ®
G/L document
• Document search under Document ®
G/L document search
• Document archiving under Periodic processing ® G/L Documents ® Archive

You make the Customizing settings for the document splitting in the Flexible General Ledger Implementation Guide.