A residual item results when a payment is made for less than the actual amount outstanding. You clear the original open item, and the system posts a new open item. This new open item is for the same amount as the original open item minus the amount paid.
To enter a residual item, proceed as follows:
- Choose Goto ® Residual item screen from the menu bar of the screen for processing open items.
- In the Residual items column, enter the amount of the residual item.
- To go back to the standard screen for processing open items, choose Goto ® Standard screen.
You can assign one or more reason codes and reference information about the business partner to the residual items. For each reason code, you can determine whether a new item is to be posted to the business partner account (outstanding receivable) or if the difference is to be charged off. Depending on the reason code you specify, you may be able to send the relevant payment information to your vendor or customer.
When you post the document, the system enters the document number, fiscal year and item number of the original open item into the Residual for field in the residual item.
For the residual item, the system either uses the terms of payment from the original invoice item or enters the predefined terms of payment. Which payment terms are used depends on the settings made for the tolerance group in the vendor master data.
(I)You can enter residual items and process them using the mouse. This has the advantage that, if the remaining amount has to be allocated to a single item, you can do this automatically in the partial payment screen. To do so, place the cursor in the Residual items field for the appropriate line item, and select this item by double-clicking on it. The system then takes account of the remaining amount for this item.
(II)In the editing options, you can set whether to enter the payment amount or the remaining amount in residual items.
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