Posting Partial Payments Posting and Clearing

A partial payment is a payment that is posted to an account without any open items being cleared. You allocate this partial payment to an open item. When posting, the system marks the number of the original open item in the line item for the partial payment. The original open item and the partial payment remain open.

To enter a partial payment, proceed as follows:

1. From the menu bar of the screen for processing open items, choose Goto
2. ® Partial pmnt screen. In the Payment amount column, enter the partial payment amount. You can make a partial payment for several one open items. You can assign a reason code to each partial payment. Depending on the reason code you specify, you can send payment notices to your customers.
3. To go back to the standard screen for processing open items, choose Goto
® Standard screen.

The system stores in the partial payment the document number, fiscal year and number of the line item from the invoice. You can find this information in the Payment for field. Thus you can refer to the original open item from the partial payment. When you post the remaining amount for the invoice, both the partial payment and the invoice are cleared.

You can enter partial payments using the mouse. This has the advantage that, if the remaining amount has to be allocated to a single item, you can enter it automatically in the partial payment screen. To do so, place the cursor in the Payment amount field for the appropriate line item, and select this item by double-clicking on it. The system then takes account of the remaining amount for this item.