Resetting Cleared Items in SAP FICO

You can reset clearing procedures for individual documents. When resetting clearing postings, the clearing data is removed from the line items (and the reversal data, if it exists, is removed from the document header). The document changes are logged and can be displayed in the change documents. To reset a cleared item to open item status, proceed as follows:

1. From the Accounts Receivable, Accounts Payable, or General Ledger menu, choose Document
® Reset cleared items.
2. Enter the clearing document number, company code, and (if appropriate) the fiscal year.
3. First display the items from the clearing document by choosing Goto
® Accompanying items. You reach the line item display. To return to the initial screen, select Back.
4. From the initial screen, choose Goto
® Accompanying corrsp. to see whether or not correspondence requests were created and sent. The displayed list will not contain correspondence requests that were reorganized (deleted).

When resetting a clearing document, all accompanying correspondence requests are marked so that you can see that their clearing document was reset. Reorganized (deleted) requests are not marked in this way.

To return to the initial screen, choose Back.

5. Choose Cleared items
® Reset cleared items. If any correspondence requests have been created, the system asks you whether you want these requests to be marked as Completed in order to prevent the same correspondence from being sent out at a later date.
You can also decide whether the clearing document should be reversed. If you do not reverse it, it will also remain in the system as an open item to be cleared along with the other open items.
There are, however, some exceptions to this procedure which include clearing transactions in a third currency, clearing documents with exchange rate differences, and clearing transactions involving documents posted net. In these cases, the clearing document is reversed by the system when it resets the cleared items.

If you use the Cancel check payment function, in addition to the cleared items being reset, the payment document is reversed and the related check is voided in the check register and a void reason code is set for it.