Enhancements to Clearing Documents
If open items are cleared in one or more accounts without the need for clearing entries (no adjustment), the system generates a clearing document header for each company code involved in the clearing procedure.
The system also generates this document header if open items are cleared by running the clearing program.
Clearing Entries
In clearing open items, the system automatically generates the necessary clearing entries. These postings contain all information necessary for properly updating transaction figures, commitments, and account balances. Separate clearing entries can be generated for each of the different company codes, business areas, accounts, or trading partners.
It is also possible to distinguish clearing entries by other criteria such as assignment, reference number, or contract number and at the same time to transfer their account assignments to the cleared items.
You can define special client-independent rules for classifying clearing entries in this manner. These rules are called clearing rules. For each rule, you choose the fields you require as criteria for classifying the clearing entries.
Clearing rules are assigned at the client level and account type level so that you can define differing classifications for customer, vendor, and G/L accounts.
Overview of Clearing Accounts
When displaying a document or even the clearing documents that are comprised of just a document header, you can navigate to an overview of the accounts in which items were cleared.
Special Periods
In the transactions for:
Clearing G/L accounts
Clearing customer accounts
Clearing vendor accounts
you can also enter a special period in addition to the posting date. you can also enter a special period in addition to the posting date so that you can clear items in the prior year if only special periods are open for posting.
Account Name Display
In open item processing, the system displays the account name for G/L accounts or the first part of the customer or vendor name in the screen frame. If you are clearing several accounts, the system displays the information on the first account you select for processing along with the text More.
Text in Clearing Entries
You can make a text entry in each clearing transaction (account clearing, incoming payment, outgoing payment). This text is copied to every clearing entry that is created during the transaction.
Clearing Down Payment Requests
Selecting and activating down payment requests (incoming payment, outgoing payment, account maintenance) during clearing triggers the system to post a corresponding down payment. This saves you from having to enter the down payment yourself as well as from having to switch between two transactions when processing incoming payments.
This new function finally supports an online payment of a down payment request and the printing of a payment form (check).
Canceling the down payment request is not possible anymore since the item is cleared during account maintenance. Down payment requests are canceled in the same manner as other documents, using the reversal function.
Clearing Open Items Across Company Codes
If open items from an account in other company codes, such as 0002 and 0003, should be selected when executing the clearing procedure using company code 0001, you can still clear them even if the account from which you are clearing them was not created in company code 0001. As long as no items have to be posted to this account in company code 0001, it is not necessary to create a master record for the account in company code 0001.
Automatic Clearing
The clearing programs SAPF123 and SAPF123W have been replaced by the program SAPF124. This new clearing program uses the clearing transactions that are available for manual account clearing so that the system can post any exchange rate differences or generate transfer postings if the items being cleared have different business areas or trading partners. Furthermore, the new program can clear documents that were posted using the net method and documents that contain parallel currencies.
The system no longer uses the business area and trading partner entries as fixed criteria for grouping open items for clearing so that automatic clearing can be performed across multiple business areas.
You also have to specify a clearing date.
Customizing: Clearing Document
If you clear open items using a transaction (for example, Clear customer account) in which a document type cannot be entered in the clearing document header, the system enters the document type that is preset for the clearing procedure. This is the same document type that would be used if transfer postings were necessary for clearing because of different business areas in the affected items.
For more information on how to set this document type, in Customizing for General Ledger Accounting, see activity Define posting keys for clearing.
Customizing: Clearing Entries
You have to define all the clearing rules that you want to use in the system using transaction OBIA. After defining the rules, you assign them to account types using transaction OBIB.
Customizing: Automatic Clearing
If you want the system to continue to group open items by business area or trading partner for automatic clearing, you have to maintain these criteria (user criteria). There are five user criteria and a variety of fields you can choose from. The system lets you specify field names that are more than five characters long and fields that have an internal length of up to 20 places.
Procedure: Clearing Document
When displaying clearing documents in the document display, the system indicates that there is a clearing document in place of line items.
Procedure: Overview of Clearing Accounts
When displaying documents (clearing documents and payment documents) that clear other line items, you can have the system display all accounts in which items were cleared by choosing Extras ® Clearing info.
No comments:
Post a Comment