Clearing Open Items and Printing Forms in SAP FICO

To post a payment, clear the items involved, and print the payment medium directly, proceed as follows:

1. Choose Document entry
® Outgoing payment ® Post + print forms from the Accounts Payable menu or
choose Document entry ® Other ® Outgoing payment ® Post and print forms from the Accounts Receivable menu.

You reach the screen for entering the specifications.

In this screen you enter the specifications for printing checks and payment advice notes. These include company code, payment method, house bank, and the printer for the check and payment advice.

You enter this data in this screen once per working session. You can change your entries at any time.

2. Next choose Specifications
® Enter payments.

This screen is only slightly different from the standard entry screen for outgoing payments:

You can post the whole payment amount on account (advance payment). To do this, select the Payment on account check box and enter the text you want to include on the payment advice note.

Generally, you only need to enter the amount and value date as specifications for the bank posting. The system determines the G/L account to be posted to from the specifications on the payment method and the house bank. For this purpose, the system refers to the configuration of the payment program.

3. Process the open items as usual, either by entering selection criteria or directly by selecting Goto
® Open items.

You can now process the open items as described in this section. To change the specifications, choose Goto ® Specifications.

4. Post the document.

If you have selected the specification Print immediately, a dialog box appears with the message that the document has been posted. Read further under point 5.

If you have not selected Print immediately, the print request is stored in the spool system. After posting, the system displays the spool numbers for the check or the payment advice note. You can then start printing separately from the spool.

5. If you select
ENTER, the system confirms that the print request has been created.