Clearing Open Items in SAP FICO

This section describes how to manually clear open items. Usually you will run the payment program to clear invoices so that the manual clearing open items will not be necessary most of the time. However, you will sometimes have to clear items manually if you receive a refund from your vendor or have set up a direct debit procedure.

Clearing open items in the Accounts Receivable and Accounts Payable application components is explained with help of the standard function Posting and Clearing. The function for clearing items in the General Ledger is Post with clearing. The system also provides you with other functions specially designed for particular business transactions. This section will introduce you to these functions as well. You execute these functions in basically the same manner as the Posting and Clearing function.

You can clear only items that are posted to accounts that are kept on an open item basis. Open item management is automatically set for customer and vendor accounts. For G/L accounts, however, you have to set the open item management option in their master record yourself. Open item management would usually be set for the following G/L accounts:

• Check clearing accounts (bank clearing accounts)
• Goods receipt/invoice receipt (GR/IR) clearing accounts
  See the Materials Management documentation in the R/3 Library for more information on these accounts.
• Payroll clearing accounts
  See the Personnel Administration and Payroll Accounting documentation in the R/3 Library for more information on these accounts.

See also:

Introduction to Clearing Open Items

Posting and Clearing

Outgoing Payments with Printed Forms: Customers and Vendors

Clearing an Account

Resetting Cleared Items