Printing Forms for Cleared Items: Customers & Vendors in SAP FICO

To print the check for items already cleared, proceed as follows from the Accounts Payable menu:

1. Choose Document
® Additional functions ® Print payment forms.

You reach the screen for entering the specifications.

In this screen you enter the specifications for printing checks and payment advice notes. These include company code, payment method, house bank, and the printer for the check and payment advice.

2. Choose Check
® Print.

On the basis of the postings in the payment document, the system tries to determine the payee and the house bank to which the check should be issued. To do this, it refers to the values defined for the payment program in the system configuration. You are required to make further entries in the following cases:

• If there is more than one possible payee (this may be the case if you are paying the invoices of more than one vendor at a time), or if there is an alternative payee specified in the master records of a particular vendor, the system requires you to select the payee in a pop-up window.
• If the system was not able to determine the house bank from the postings in the document, a pop-up window appears where you are asked to select a house bank.
• If you want to print a check for a payment document that was created by the payment program, other entries are necessary (if you are working with pre-numbered checks): You must specify in a pop-up window whether the system should use the same number that the payment program suggested or whether a new check form is necessary.