Clearing an Account in SAP FICO

This function differs from posting with a clearing transaction or posting with a payment in the following ways:

• You do not need to enter a document header

• You can only clear open items from one account

You can use this function to clear debits and credits which balance to zero (for example, invoices and payments which you have already entered).

Since internal transfer postings may have to be generated, a document type must be defined for the account clearing. To make this specification, execute the activity Define posting key for clearing open items in the Implementation Guide for Accounts Receivable and Accounts Payable. On the next screen, select the clearing procedure Transfer posting with clearing. On the data screen for this procedure, specify a default document type per account type.

To clear open items in an account:

1. From the Accounts Receivable, Accounts Payable, or General Ledger menu, choose Account
® Clear.

The Clearing: Header Data screen appears.

2. Enter the account number in the Account field and if necessary, also enter a currency key for the clearing document in the Currency field. If you don’t enter a currency key, the company code’s local currency will be used. The company code and clearing date will be set by the system.
3. You can search for specific open items to clear by selecting the appropriate field, such as Amount, and selecting
ENTER. The next screen prompts you to specify which open items to select.
4. To display the open items for processing, choose Edit
® Open items.
5. Process the open items as described in
Processing the Open Items.
6. Once the debits equal the credits, choose Account
® Clear.

The system assigns the clearing date and clearing document number to each open item cleared.