Displaying G/L Account Line Items

To display G/L account items, proceed as follows:

1. From the General Ledger menu bar, select Account
® Display line items. The initial screen to select the G/L account appears.
2. Specify a G/L account, such as 78900, and a Company code, such as 0001 or the required work list.
3. Select the type of items you wish to display (such as open, cleared, and parked items).

You can also use the following functions:

· You can either accept or change the standard values for the line layout, totals variant, and sort variant. To change the values:

- double-click on the corresponding line under the heading Options.

- select the variant you require

· You can search for line items. If you want to enter selection criteria for display, choose Edit ® Selection criteria. From the list that appears, select a maximum of 3 search fields. To use the technical field names, press the Technical name button. Select Proceed.

In the next box, you are requested to enter a value or range of values for these search fields. You can search for a text string in a certain field. For example, if you want to search for all line items containing the digits 99 via the Document number field, enter 99 in the From field and click in the String field

If you enter several selection criteria, such as the date and the amount, you have the option of using the And -> Or button to determine how the selection criteria are logically linked. That is, whether the found line items must fulfill both selection criteria simultaneously (logical link "and") or whether it is sufficient for the found items to fulfill only one of the two criteria (logical link "‘or"). You save the selection criteria for the current transaction by selecting the Proceed key.

4. Select
ENTER.

You should use this function to restrict the number of items to be selected, especially for accounts with a lot of items. This improves response times and minimizes storage requirements. Wherever possible, make entries in the following fields:

· Document number

· Document date

· Posting date

· Account number of branch

· Reference document number