G/L Account Balance

The account balance displays the following:

• the opening balance (carry forward balance from the previous year)

• the total of all transactions for each posting period, broken down into debit and credit postings (transaction figures)

From these figures the system also calculates the following for the account balance display function:

• the balance per posting period

• the accumulated balance of the account

For further information see:

Displaying G/L Account Balances

Displaying Line Items in a G/L Account Balance

Switching the Currency of Displayed Account Balances

Displaying Business Area Balances

SAP FICO Displaying G/L Account Balances

To display G/L account balances, proceed as follows:

1. From the Main Menu, choose Accounting
® Financial Accounting ® General Ledger.
2. From the General Ledger menu, choose Account
® Display Balances.
3. Select the G/L account by specifying a G/L account number (such as
100000), a company code (such as US01), and a fiscal year (such as 1999). You have the option to also specify a business area and transaction currency (that is, the currency in which the posting to the account was made).
4. Choose
ENTER.

The system displays the balances per posting period for this G/L account in this company code.

SAP FICO Displaying Line Items in a G/L Account Balance

For accounts managed with open item display (specification in the master record), you can display the line items that make up the account balance in a certain posting period. To do so, proceed as follows from the G/L account balance display:

Depending on which line items you wish to display, place the cursor on an entry in the balance display (see the following table) and double-click or select the Line items pushbutton.

You have the following options:

Displaying Line Items for Information on the Account Balances

To see:	Place cursor on:
Line items from previous year	Carry forward balance
Line items from a period	The required period
Debit or credit line items from a period	The required period in the debits or credits column
All debit or credit line items	The debit or credit total
Line items from a period in document currency	On the period required in the "DC Bal." column
All line items in document currency	On the total in the "DC bal." column
Line items from a period in local currency	On the period in the "Account balance" column
All line items in local currency	On the total in the "Account balance" column

SAP FICO Switching the Currency of Displayed Account Balances

When you are displaying G/L account balances, the following functions are available:

• To see an overview of
account balances by posting currency, select Environment ® Currency overview.

• To display
account balances in another currency, select Goto ® Other currency and then select the currency of your choice from the window that appears.

• You can display
balances of foreign currency balance sheet accounts or accounts with open item management in local or in foreign currency.

This is, however, only possible if you have first carried out a foreign currency valuation.

To then display the balance in local or foreign currency, select Settings ® Display curr. This allows you to switch between local and foreign currency when in display mode.

SAP FICO Displaying Business Area Balances

To display the balances of one business area only, enter the business area on the initial screen for displaying balances. If you do not specify a business area, the total account balance is displayed.

The following functions are available in the G/L account balances display for business area-related balance display:

• To call up an overview of account balances according to business areas posted to, select Environment
® Bus.area overview

• To display accounts balances for one particular business area, select Goto
® Other bus.area and select the required business area from the displayed window.