Procedure for Account Clearing in SAP FICO

Normally you will use the Account clearing function without posting an item. However, the system may have to automatically make transfer postings in some cases.

You want to clear items in a clearing account that were posted to different business areas. When clearing the items, the system has to generate a document for the clearing entries between the business areas as show in the figure below.

For account clearing, you would specify an account, account type, a clearing currency, clearing date and, if necessary, a special G/L indicator. The document type and posting keys that might be required for any clearing entries that have to be made are predefined in Customizing for the Transfer posting with clearing procedure.

The standard system is delivered with a standard document type set up for all account types (see table below). If the system has to generate documents for account clearing, it assigns them a number from the number range set up for this document type.

Standard Document Types for Account Clearing Function

Account type	Document type	Description
D	AB	General document
K	AB	General document
S	AB	General document

If you do not use the standard document type in your system, you will have to specify one of your own document types. If a valid document type is not specified for clearing between business areas, the system cannot clear the items between the different business areas specified on the debit and credit sides. This means that you can also prevent entries from being offset automatically if, for example, your organization does not want its users to clear items between different business areas.

Transfer posting with clearing is set up as the procedure for account clearing in the standard system. It is not possible to use any other procedure for account clearing. You can, however, make changes to the transfer posting with clearing procedure. See Defining and Maintaining Clearing Procedures.