Account Clearing in SAP FICO

Using the account clearing function, you choose and match those open items from an account that balance out to zero. The system marks them as cleared by assigning them a clearing document number and the date on which they were cleared (clearing date). The clearing date can be the current date or a date that you enter yourself. The clearing document number is the number of the most recent document involved in the clearing procedure.

Since postings do not have to be made during account clearing, documents are usually not created. However, the system might have to make clearing entries if line items from different business areas are part of the clearing procedure as shown in the illustration below. In this case, a document is created, and the number of the clearing document is set in every item cleared.

Conditions for Clearing

Generally speaking, you use the account clearing function for bank sub-accounts and clearing accounts. You use the check number to select, for example, an item in your account for incoming checks, to clear it against the cashed check.

Automatic Clearing

Instead of clearing items manually, you can also use a program to clear them automatically, provided no new items have to be created to clear the open items. For more information on this, see the Clearing Program.