You start the interest calculation program from the General Ledger menu as follows:
- Select Periodic processing ® Interest calculation ® Bal.interest calc.
The first screen for entering the selection criteria appears.
Your entries in this screen define the following:
- Selection
You can limit the number of accounts included in the interest calculation by entering an interval for the chart of accounts, G/L account number, company code, interest indicator, and business area, or an individual value. Note that, generally speaking, only those accounts which have an interest indicator for balance interest calculation in the master record, and are managed with line item display, are included in the calculation.
- Interest calculation period
The period you enter here determines the calculation period for the interest calculation run. If the field Key date of last int.calc. in the master record is filled, the system determines the interest calculation period automatically. For more information on this, refer to Determining the Interest Calculation Period.
- Day of last interest run
This entry is important if you have not entered this date in the master record. The date is used to decide whether items should be treated as value dates in the past. These are items that are posted to a period for which interest has already been calculated. For more information on this special case, refer to the program documentation.
- Reference date
This field lets you determine whether the program takes the value date, posting date or document date as the reference date for interest calculation. For balance interest calculation for customer and vendor accounts, the report uses the baseline date for payment as the reference date.
- Calculation
You can select whether, when calculating interest using either the Gregorian or the Japanese calendar, the system should calculate for 366 days (leap year). If you mark the field Standard int.calculation with a X , the interest calculation period is put back by one day. This means that the system also calculates interest on the carry forward balance. Those items for which interest would usually be calculated up to the period upper limit are not included in the run.
- Output
The system displays an interest scale for each account. The form that is used for this is stored under the interest indicator in the system. In addition to this, you have the option of requesting an interest rate overview. This is printed after the interest calculation run, with the interest broken down into debit and credit interest. By selecting a certain summarization level, you can determine how detailed the interest scale should be. If you want to be able to monitor the interest calculation run, you can have the system log the run. However, if you request a log, this should not be for more than a handful of G/L accounts. To this end, you should always enter the names of the appropriate accounts in the field Accounts for additional log.
- Updating information in the master record
The interest calculation data in the G/L account master records (see Interest Calculation: Fields in the Master Record ) is only updated if you enter X in the Update master record field and specify a session name for the background run in the Batch input session name field. You should always choose to update if you want to have the settlement period calculated automatically.
- Enter the required data.
- To run the interest calculation program, select Program ® Execute.
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