Field Status Definition FI G/L

You have to define field status outside of the master record. Mark the field status you need for each field or field group under a field status group. Then assign the field status group to individual G/L accounts in the G/L account master records.

Field status groups are independent of company code, attaching instead to the field status variant. A separate variant exists in each company code for field status groups in the standard system. The variant name is the same as the company code, and each company code is assigned to this variant.

You can work with the same field status groups in more than one company code, as outlined below: Proceed as follows:

1. Maintain field status variants
2. Assign a company code to the field status variant

Do not forget to maintain the field status. Otherwise, all fields are hidden.

Example of a field status group

You defined a separate field status group for bank accounts because you always need the same fields for posting to bank accounts. Within this group, the allocation number, text, and value date fields are optional. You have specified that all other fields be suppressed.

The figure below shows the standard screen in which no fields are suppressed, and the screen for posting to a bank account.

Other factors

Besides the field status group in the account master record, your posting key specifications also affect posting. For each posting key, you can decide what status the fields should have when posting with a key. But because there are only two posting keys for posting to G/L accounts in the standard system, you should use the field status groups from accounts in the master record for your screen layouts. The field status definition for posting keys 40 (debit posting to G/L accounts) and 50 (credit posting to G/L accounts) have optional status for each field in the standard system. Do not change this.

Some fields are controlled by other specifications. If you work with business areas, display the field centrally using company code specifications. The component documentation for general ledger accounting (FI-GL) as well as accounts receivable and payable (FI-AP/FI-AR) explains in greater detail when fields can be suppressed or shown independently of a field status group.

Field status groups and reconciliation accounts

You must also enter field status groups in reconciliation accounts. These specifications affect the customer or vendor account during posting. You cannot enter any field status groups in the master records for these accounts.