Data in the Chart of FI G/L Accounts

The chart of accounts lists all the G/L account master records that belong to the chart of accounts. However, the chart of accounts is not just an index of all G/L accounts. In the General Ledger Accounting component (FI-GL), it also contains information on each master record that is not company code-dependent and thus managed centrally. This data identifies the type of account and controls the creating and changing of a master record (account group, sample account).

This information

• Specifies the account number and account name (short and long text) for each G/L account master record.
• Specifies whether the account is a balance sheet account or an P+L statement
account. At the start of a new fiscal year, the balance of a balance sheet account is carried forward to the same balance sheet account. With P+L statement accounts, you must specify the account to which the profit or loss is carried forward at the end of a fiscal year.
• Controls how a master record is created or changed. specifies which fields must or can be filled or suppressed when creating or changing a master record. You use the account group to do this.
• Can group G/L account master records in the chart of accounts when you specify
number intervals. In the chart of accounts, you enter the number of the master record in the company code and use the account group to control and check the number assignment. To do this, you define corresponding number intervals using the account group.
• Determines that values are provided when you create the master record in the company code. For each value, you can also specify whether it can be overwritten or must be transferred. This specification is made when you assign a sample account to each G/L account master record in the chart of accounts. The sample account contains the default values.
• Is necessary for consolidation: trading partner and group account number.

You must define your account groups outside of the chart of accounts. In the chart of accounts, specify the key under which you have stored these definitions. Then create a sample account and assign it to a G/L account master record: specify the account number of the sample account in the required master record in the chart of accounts.